![]() Cleaning Do the heavy cleaning: floors, windows, carpets, upholstery.Candy If you plan on having a pinata party, go buy the pinata and the candy to fill it.Rental Confirm your reservation with the rental store.Make of list of anything missing and buy what you need. Inventory Make an inventory of the party supplies you do own and put them together at the same place.Many will be more than happy to participate. Help If you need assistance with the decoration and the cooking, ask some of your guests to help.Balloons If you want balloons to your party, go to your party supplies store and place your order.Games If any of the games require buying boards and items, go to the toy store.You can involve your children in this activity by turning it into a crafts afternoon. Favors If you plan on giving party favors, order or put them together now.Internet business databases are good for reviews of such services. Entertainment Look up local entertainers if you plan on hiring one for a few hours.You can even use Facebook and other social networks to manage your guestlist, but don't neglect those who are not on these websites. Mailing invitations is very formal nowadays an email is often sufficient. Invitations Write down and send your invitations.If children are involved, make two sets of activities: one for the kids and one for the adults. Activities Choose the games and activities for the guests.You can buy any non-perishables at this point. Shopping list From the menu, write a grocery shopping list for the weeks to come.Food Write down a tentative menu, and include beverages.Rental If you need to rent anything that you don't own, go to your party store and make the reservations now.It'll impact the decorations, invitations and the cake. Theme If you want to have a theme birthday, choose it now.Be realistic, but leave flexibility for last-minute problems or ideas. ![]() Write or help your child write thank-you notes. Store items you’ll need for the next party (including your checklist). (Cover food until just before guests arrive.). ( Tip: Put the candles in now so you’re ready to go.) Party Day!ĭecorate with balloons and other last-minute decorations set out prizes and party favours.įrost and decorate cake or cupcakes. Practice manners and thank-you etiquette wit your child. Set up food and cake display, gift area, activity stations, dining area, etc.Ĭlear space for guests’ shoes and jackets.ĭefrost cake or cupcakes and other pre-made food. Prep loot bags, games and activities, and prizes. ![]() Prep make-ahead food, including baking and freezing cake layers or cupcakes (if making your own).Ĭonfirm rentals and reservations. 1 to 2 Weeks Beforeįollow up on RSVPs and firm up the guest list. cake stand) you’ll need, plus cutlery, napkins, plates, and cups, and make a shopping list.Īrrange for help with set-up, clean-up, keeping food stocked, supervising games and activities, and keeping track of who-gave-what for thank-you notes.ĭo around-the-house fix-it projects. ![]() Take stock of the serving trays and utensils (e.g. Plan and purchase favours, decorations, loot bags, game prizes, etc. 2 to 3 Weeks BeforeĬreate a party Itinerary: include food, games and activities (ask your child what s/he would like to do), entertainment, playtime, and gifts. Order cake, if you’re not baking your own. ( Tip: Make it easy on yourself and send evites!) Rent equipment (tables, chairs, tent, etc.), inflatables, and party games. (Check with VIP guests like grandparents to confirm.)īook entertainers and photographer/videographer. ( Tip: If you’re planning on an outdoor party, be sure to have a backup plan for rain.) This is the fun part!ĭecide on number of guests and whom to invite.ĭecide on a venue. 1 to 2 Months Beforeĭecide on a party theme (with your child if s/he is old enough). Use this party planning checklist to make sure you don’t miss any details for the big day. To take the pressure off, and keep track of every invite, and every piece of cake, we’ve put together this party planning checklist. But there are a lot of moving parts to keep track off. Planning your child’s next birthday party doesn’t have to be difficult.
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